Medical Records

Our Medical Records Department manages all paper records and makes sure they are available as needed for healthcare professionals to provide care and treatment.

The team also co-ordinates requests from individuals for access to their healthcare records, providing advice and guidance, verifying requests and providing copies in accordance with the data protection legislation. Everyone has the right to access their personal data.

How can I access my healthcare records?

The Data Protection Act 2018 allows you to find out what information is held about you on computer and in manual records. This is known as a Subject Access Request (SAR).

If you would like a copy of your healthcare records you can submit a request in writing or by email to the details below:

Healthcare Records Manager
Royal Surrey NHS Foundation Trust
Egerton Road


You may wish to use the application form below that provides further guidance on the application process. The use of this application form is not mandatory.

Application for Access to Health Records

Information will normally be provided free of charge. A reasonable fee for administrative costs may be charged if a request is manifestly unfounded or excessive, for example if it is repetitive.

A copy of the notes will be sent within one calendar month of receiving the request. We will notify you if there are any difficulties in meeting this deadline.


Contact us

Medical Records Reception, Level A.

Opening Hours are Monday to Friday 8.30am to 4pm.


Tel: (01483) 571122 ext 2564