Deanery Doctors


We would like to extend a warm welcome to all Doctors in Training.

This page will inform and provide you with all the information we will require from you before you start at the trust. Please see below the 'New starter' section which will give you more information.

We are the Medical Workforce Team, you can find us in the Management corridor on Level A of the hospital. Our office hours are Monday to Friday 0830 to 1700 (excluding Bank Holidays), please feel free to visit us during these hours if you have any queries, or drop us an e-mail to


What can you expect from us?

At 12 weeks prior to your rotation date we send you a conditional offer of employment, this details all the pre-employment checks that need to be completed.

At 8 weeks prior to your rotation date we will send you your Work Schedule, this will feature the rota template for the Department you will be working in, as well as the breakdown of your pay for that rota. If you will be rotating through multiple Departments during your time with us you will receive further Work Schedules 8 weeks prior to each rotation date.

Within the 4 weeks leading up to your starting at the Trust you will also receive communications from our IT Team and our Medical Education team regarding access to Trust IT, online statutory and mandatory training, and Trust Induction. We would recommend regularly checking your junk/spam e-mail folder as some e-mails may incorrectly be identified as junk/spam by your e-mail provider.

We will also send you your employment contract on or before your start date.

During your placement with us we can help you with a wide range of queries such as Accrued Leave during Maternity Leave, working Less Than Full-Time, contract queries,  first point of contact for payroll queries (exluding tax, National Insurance, and pensions).



Guardian of Safe Working

Facial photo of Mr Matt Solan

Welcome to Guildford! This is a great place to work, and we want you to get the training and experience you need within your contracted hours.

My name is Matthew Solan, and I am here to support you as the Guardian of Safe Working Hours.

I’m an Orthopaedic Surgeon – but I don’t bite. If you have problems with working hours, I am here to help.

The Trust is committed to ensuring that you do not work excessive hours. The Trust works hard to monitor the hours, but you are the best placed person to know when this is problematic. Junior Doctors are encouraged to engage by submitting Exception Reports when your working pattern is different to the contracted hours.

The Royal Surrey has a fantastic record in terms of reacting to problems, and rotas have been changed where problems are identified. This is only possible with your help!

Please remember that an exception report should be submitted if “work” means you miss “training or teaching”. It is not just about staying late.

If you have any concerns or questions about your working hours then please let me know: or

Less Than Full Time Champion

Facial photo of Dr Kate Potter

I am Kate Potter, Consultant Radiologist and I am the Less Than Full-Time (LTFT) Champion and help trainees address concerns and issues relating to working LTFT.

The Trust takes a proactive approach supporting doctors returning to a training post after a break of 3 months or more for any reason. Resources are available once a programme is agreed with your educational supervisor. As the Trust Supported Return To Training (SRTT) Champion, I am available to offer advice and assist you through the process.

I am contactable by e-mail (, or can be found in the Radiology department Wednesday to Friday.

If you fall into one of these groups, please drop me an e-mail so that I can invite you to a regular lunchtime networking meeting.


Welcome to Royal Surrey!

New Starters

In the Media browser at the bottom of this page you will find the following forms that we require you to complete

  • Pension Questionnaire
  • HMRC New starter form
  • Deanery new starter form
  • EWTD Opt Out (Optional)

    You will either need to 'Fill and Sign' using the Adobe App or print out-complete-scan back to us.

    Please send all forms and required ID back in one email to

    Car Parking

    With your induction pack you will be sent a temporary parking permit. This will allow you to park in Staff car parking areas for the first month. During this time you must apply for a parking permit via Trustnet and then start displaying your permit. A map of Trust car park locations can be found in the Media browser at the bottom of this page.


    Trust induction will take place in the morning of your rotation date in the Education Centre. Local/departmental  induction will take place in the afternoon of the same day. Details of induction programme will be sent by the Medical Education Team in due course.

    Relocation / Removal / Excess Travel Expenses

    As of 1st April 2021, the employing NHS Trust will administer and pay the relocation and associated expenses, such as excess travel costs, for all junior doctors on Health Education England, London and the South East training programmes.

    Applications of eligibility for reimbursement of relocation / removal or excess travel expenses should ideally be made prior to commencing the post, however they must be made within three months of incurring the expenditure.

If you wish to explore and / or claim for relocation/removal or excess travel costs please complete the eligibility form in the below section. Your eligibility will then be assessed, and the relevant paperwork sent to you in order for claims to be processed. This form can also be found on the trusts intranet site once you have started.

Employment Benefits

  • Annual Leave - Junior Doctors in Training are entitled to up to 27 days annual leave per year plus bank holidays. This will rise to 32 days after 5 years’ NHS service (pro rata for part time).
  • Childcare - There is a privately run, on-site nursery (BusyBees) for children up to the age of 5.
  • Pension - All NHS staff aged 16-70 are entitled to join our generous pension scheme.
  • DocBank - A service which allows employees to work extra shifts to suit their needs and work flexible hours.
  • Carer Support - RSCH aim to support staff who are also carers in addition their employment.
  • The Workout Zone - RSCH has a fully equipped gym available to staff for extremely competitive rates.
  • NHS Discount - our staff are offered a discount for eye tests and glasses at various optician; selected retailers; restaurants; gyms and hairdressers also offer generous NHS discounts.
  • Staff accommodation (subject to availability)- Please contact A2 Dominion information can be found in the 'Useful Contacts' sesction on the right hand side of this page.
  • Vivup - Employee Benefit programme

You can also find more of our benefits here.

As previously mentioned, your post is pensionable unless you opt out of the Pension Scheme, or you are ineligible to join. For further information please read the NHS Pension scheme guide here.

Guildford and the surrounding area

The historic and vibrant county town of Surrey. Situated in the centre of the county of Surrey in South East England, Guildford is just 27 miles south west of London and 37 miles north of Portsmouth. Guildford has all the richness and amenities of a city and yet remains compact enough to explore and enjoy with ease.

Guildford and the surrounding areas also offer many places of interest. In the streets and lanes around the cobbled High street, there awaits a wealth of history to discover including the castle built by William the Conqueror - Surrey's only Royal castle - and the house and grave of the author Lewis Carroll.

Location and Transport links

Guildford is within easy reach of Heathrow and Gatwick Airports both only around a forty minute drive away, and has a direct rail link to Gatwick. Guildford also has exceptional rail links to London with trains to London Waterloo taking just 40 minutes and running approximately every 15 minutes during peak time. Guildford also has excellent rail links to the South Coast (around 50 minutes by rail). Guildford is just 15 minutes from the M25 and is also served by the M3 and A3, Making Guildford the perfect spot from which to explore the whole of South East England.

Places to go

Shopping - Friary Shopping Centre, alongside a particularly good selection of stores situated on the picturesque and historic High Street. There is also a huge variety of smaller, independent and specialist shops.

Entertainment - Offering a rich variety of entertainment throughout the year, the Yvonne Arnaud theatre stages pre-and post-West end productions and G Live hosts everything from stand-up comedy to classical concerts by Guildford's own Philharmonic Orchestra.

A number of festivals are held from spring through to autumn, celebrating music, literature, arts and crafts and even cricket!

The wide range of activities available at The Spectrum Leisure Centre includes swimming, ice-skating and tenpin bowling, while the recently refurbished 1930's Lido is ideal for swimming outdoors in the summer months.


  • Stoke Park - Guildfords largest park. Open green space, fully equipped children's playground, skate park, paddling pool and mini golf.
  • Kingstone Meadows.  Fully equipped children’s playground, plenty of open green space and a range of sports facilities including a full size football pitch, tennis court and BMX track.
  • Onslow Village Recreation Ground. A large open green space with children’s playground, an arboretum and lots of facilities to use and enjoy, including a full size football pitch.
  • Shalford Park. Boasting a large amount of open green space and several full size football pitches, this park is perfect whether you enjoy relaxation or exercise and activity.
  • Westnye Gardens. A beautiful and fun play garden, which has been updated by the Park and Leisure Services team and local residents.
  • Allen House Grounds.  An eye-catching open green space in the centre of Guildford, ideal for escaping the hustle and bustle of town.  Free sports facilities available on a first come, first served basis.
  • Sutherland Memorial Park. A beautiful, award winning green space with a fully equipped playground and wide variety of sports facilities.
  • Stoke Recreation Ground. With a well-equipped playground and plenty of open grassy space to play in, the park is ideal for families and children of all ages.


Guildford and the surrounding areas are home to a number of exceptional schools. The majority of primary and secondary schools in the area have either a Good or Excellent rating from Oftsted. Locally to the Royal Surrey County Hospital there are some excellent comprehensive schools including Queen Eleanor’s Church of England Junior School and Northmead Junior School, both of which were rated Good in their most recent Ofsted reports. Secondary schools in the area include Guildford County School and George Abbot School, all of which score well above the national average in passes achieved at GSCE.

Guildford also offers many options for Higher Education. Guildford College offers a broad range of courses from A-Levels to Access into Nursing Courses. The College of Law in Guildford, offers law degrees and post-graduate courses. Guildford also has a reputation for the arts with the Guildford School of Acting (which has recently merged with Surrey University), the Academy for Contemporary Music and the Italia Conte dance school all being based here.

Guildford is also home to Surrey University. Originally The Battersea Polytechnic Institute, the university moved to its current site and changed its name in 1966. The University of Surrey conducts extensive research on small satellites with its Surrey Space Centre and has strong links with the Royal Surrey County Hospital. Surrey University has a continuing and exciting programme of future development and expansion.